Guideline Forms

We have recently revised our Guidelines for use of the church. All non-church groups or individuals who would like to apply for permission to use church space are asked to review these guidelines, and then submit a signed and dated copy to the church office to accompany their application. A form specially designed for musicians and other members of the performing arts may be found here. Other applicants, such as those wishing to hold meetings, run classes or give parties, are advised to use this form. If you do not have your own insurance, you must purchase it from the church. Click here to download our site insurance form.

Reservations

The church is used daily for public worship at specified times. Other rooms are used on a regular basis for our own programmes. The use of specific rooms can take place only when these rooms are available. Use is on a first come, first served basis. Note: Your reservation times are inclusive. Set-up must be included in the times you reserve. You cannot enter the building earlier than the time reserved. Requests should be made in writing in advance of the time and date required, remembering always that FUNERALS AND WEDDINGS which are not part of the regular schedule will take precedence over any other use. The Church reserves the right to cancel a booking in case of conflict with the needs of parish and diocese.

Liability Insurance

Liability insurance is necessary for all users of church space. If your group does not already have its own insurance, coverage is available from the church’s insurance company at a typical cost of $108.00 per group. This must be purchased before the event takes place.

LIQUOR LICENCES (Special Occasion Permits) must be obtained by the applicant whenever alcoholic beverages are served. If alcohol is served, additional liability insurance must be purchased at an additional cost.

Opening and Closing

As a parish without a full-time janitor, the opening and closing of the church for outside groups has to be coordinated ahead of time with the availability of the church’s staff.

For outside groups and special events, the parish janitor will have to be hired for a minimum of four hours at $15.00 per hour, plus any additional hours at the same rate, to open and/or close the church for a function. After 11.00 pm the rate becomes $25.00 per hour.

Clean-Up

Where clean-up is extensive, or when the next user requires that the building be immediately cleaned, the church’s janitor must be hired for four hours at $15.00 per hour to clean up.

Respect for Property

We ask that you respect all parts of the building, its furnishings and the entrances and exits and leave them clean and tidy. Use only masking tape if you are putting up displays or decorations. Particular arrangements or requirements should be requested in advance. Charges will be levied for any damage to property or equipment, or for cleaning and repair needed after use.

Note: The garden in front of the office belongs to the rectory and is to be used only with the permission of the rector.

Respect for Our Neighbours

We are located in a residential neighbourhood and want to maintain the best possible relationship with our neighbours. We ask that you and your guests or programme group avoid loud noise within the building, and especially when entering and leaving the building. Users and their guests are expected to leave the building by 12.00 midnight. Please enter and leave only by the Manning Avenue door.

Parking

Please note that parking is limited on surrounding streets and regulations are strictly enforced.

Photocopier

Copies may be made at a cost of 5 cents per side. As with all church equipment, please ask permission before use.

Recordings

The Church of St Mary Magdalene has excellent acoustic properties and is located in a quiet residential neighbourhood. As such, it offers a unique venue for musical production and performance.

When a recording is made for eventual commercial distribution it is expected that the church will be given a credit line in the recording notes as the venue of the recording; that one copy of the CD will be deposited with the parish archives, and that the donation for the use of the space will approximate commercial rates.

Recordings for private distribution are also expected to give a credit line in the notes and to deposit one copy of the recording with the parish archives. Donations for the use of space will be commensurate with the producer’s resources.

Pianos

If you wish to use one of the church’s pianos, please so indicate on the reservation sheet. You must pay the commercial rate for tuning (approximately $120.00). Please inform the Church Office well in advance so that we may arrange for tuning.

Organ

The church organ may only be used with the permission of the Rector.

Use of Kitchen

It is assumed that those using the facilities will bring in their own tableware and cutlery, as well as extra tables, if needed. Requests for any other arrangement must be made in advance. Please ensure that the kitchen is clean and tidy after use.

Smoking

Smoking is not permitted within church buildings.

Donations

Users are expected to make a donation for building use to help pay for its maintenance and upkeep. Cheques should be made payable to The Church of St Mary Magdalene.

Disclaimer

In consideration of the use of all, or any part of the premises, the applicant as guest, tenant, lessee or licensee hereby covenants and agrees to save the Incumbent and Churchwardens of The Church of St. Mary Magdalene, 477 Manning Avenue, Toronto, Ontario, M6G 2V8, from all manner of actions, causes for action, suits, debts, dues, accounts, bonds, covenants, claims and demands whatever which against the said Incumbent and Churchwardens any person or persons, corporation or corporations might have in respect of any mishap, accident or casualty arising out of the use of the said premises or any part thereof during the occupation by the applicant, his/her servants, agents, invitees and such persons as the applicant permits on the said premises.